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DATE RCVD: ______ AMT. ______ CHECK #: ______VENDOR# ______ BOOTH ASSIGNMENT# ______
HARLEM, NEW YORK
THE HARLEM BOOK FAIR 2011
EXHIBITOR APPLICATION FORM
EARLY REGISTRATION DEADLINE: MARCH 31, 2011. FINAL REGISTRATION DEADLINE: JUNE 30, 2011
EVENT DATE: SATURDAY, JULY 23, 2011
Bookseller/Vendor/Company_____________________________________ Contact name: __________________________________
Address: (no P.O. Boxes)________________________________________ City: ________________________St:____Zip:________
Phone: ( ) __________________ Fax: ( ) _________________Email: _____________________________________________
* Sales Tax OR Social Security #: ____________________ * We do ___ do not ___ plan to sell books or book-related materials.
* (ANSWERS REQUIRED. APPLICATION WILL NOT BE PROCESSED WITHOUT INFORMATION.)
Space Reservation
I/We would like to apply for _____ exhibitor space(s) for HBF2011. The Book Fair is held on July 23rd from 11:00 a.m. to 6:00 p.m. on West 135th Street between Malcolm X Blvd. (Lenox Avenue) and Fredrick Douglas Blvd. (8th Avenue), rain or shine. 50% cancellation refund up to 6.24.2011. Absolutely no cancellation refunds allowed after 6.24.2011. One (1) table (6’ x 2.5’) and two (2) chairs are included with your registration ($100 security deposit required) or you may bring your own. NO TENT RENTALS ARE AVAILABLE. Exhibitors may bring their own 10’x10 tent and additional tables and chairs. No tents larger than 10’x10’ are allowed. YOU MAY HOLD YOUR SPACE WITH A $100 NON-REFUNDABLE DEPOSIT. BRING A COPY OF YOUR LETTER AS PROOF OF REGISTRATION. All placements will be made upon payment in full. Your participation indicates agreement with all terms. You will receive placement confirmation via email within 7 business days.
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Exhibitor Fees (Register Early! Placement in Response Order)
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Category
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Early Registration (postmarked by 3.31.11)
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Registration (postmarked by 6.30.11)
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Sponsorship
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Contact HBF Office
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Publisher/Commercial Retailer
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$1000 $_______
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$1250 $_______
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Small/Independent Press (fewer than 10 titles per year)
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$375 $_______
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$450 $_______
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Book Vendor
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$350 $_______
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$425 $_______
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Non-profit/Literary Organization
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$350 $_______
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$425 $_______
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Individual or Self-Published Author
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$325 $_______
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$375 $_______
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Art & Cultural Vendor
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$400 $_______
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$500 $_______
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Food Vendor (10’x20’ space)
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$800 $_______
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$1000 $_______
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Table and Chair Security Deposit
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$100 $________
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$100 $________
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Limited to 4 Food Vendors. First come, first placed. Sorry, no exceptions.
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o Premium Center Row Placement: Add $150; requires 10’x10’ tent (customer provides tent)
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TOTAL ENCLOSED $_______
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Genre or Vendor type: (You will not receive early booth placement notification unless Vendor Type is indicated.)
__Fiction __Nonfiction __Children/YA __Poetry __Food __Christian __ Art/Culture __Retailer __Non-profit/Literary
(Reserve early. We cannot honor specific placement requests after March 31, 2011)
CREDIT CARD APPLICATIONS CAN BE FAXED TO 914.231.6981. WE ACCEPT VISA/MC/AMEX
Name on Card: ____________________________ Card #: _______________________Exp. Date: ________
Signature: _______________________________Print name:_________________________ Date: ________
Please make checks payable to QBR/The Harlem Book Fair
Mail to Harlem Book Fair PO Box 422 Cranbury, NJ 08512 or email to hbf@qbr.com
For additional information, call (212) 348.1681 or Fax application to (914) 231.6981
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